Notice of the Annual Meeting of the Formby Parish Council
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the Meeting as set out hereunder.
Clerk to Formby Parish Council
1.0 To elect a Chairman for 2016-17, who will then sign the “Declaration of Acceptance of Office”
2.0 To elect a Vice Chairman 2016-17, who will then sign the “Declaration of Acceptance of Office”
3.0 To receive apologies for absence
4.0 To receive declarations of interest
5.0 Public Forum (the meeting will be adjourned for this item)
7.0 Matters of Report from Previous Meeting – for information only
8.0 To receive the retiring Chairman’s Annual Report
9.0 To appoint representatives to the following:
Central Sefton Area Committee
Sefton Area Partnership Local Councils
Sefton Rights of Way Group
Neighbourhood Plan Steering Group
10.0 To agree Cllrs roles for 2016-17 in respect of:
- Finance Group
- General Purposes Group
- Environment Group
11.0 To resolve that the Council meets the criteria set out by the Secretary of State in Parish Councils (General Power of Competence) (Prescribed Conditions) Order 2012.
Note - At the time of the resolution the number of councillors elected at the last election, or subsequent by-election must equal or exceed two thirds of the total seats; the Clerk must hold one of two sector-specific qualifications: CiLCA or the level Four qualification from the University of Gloustershire and must have passed section 7 of CiLCA if pre 2012.
The Council must confirm its eligibility at every annual meeting after ordinary elections.
12.0 To approve the dates for the Annual Calendar of Meetings 2016-17 (enclosed)
13.0 Annual Return
13.1 To approve the annual governance statement section 1 (enclosed)
13.2 To approve the accounting statements section 2 (enclosed)
14.0 Update on the Draft Neighbourhood Plan/ Local Plan.
15.0 Planning Applications – Sefton’s weekly list email, also available on Sefton Council’s website.
16.0 To discuss and resolve the following:
16.1 To approve the purchase of replacement CCTV for the Village at a cost of £12,600 (see GP and Finance Group minutes)
16.2 To notify Cllrs of the expenditure of £490 for the topographical survey of the Chapel Lane roundabout as required to complete the feasibility study.
16.3 To approve the purchase of a flagpole and flags for the Memorial Garden at a cost of £929.
16.4 To approve the quote for planting of phormiums and ornamental grasses in the Memorial Garden at £527.80
16.5 To approve the quote topsoil/compost for Chapel Lane roundabout at £350+vat.
16.6 To approve the donation of £800 to the Formby little Theatre (Finance Minutes)
16.7 To approve the renewal of the Parish Council Insurance at a cost of £2,594.41
17.0 To authorise Payments (enclosed)
18.0 To receive the following reports – enclosed for information only
Environment Group minutes
General Projects Group minutes
Finance Group minutes
Neighbourhood Plan Steering Group minutes
19.0 Date of Next Meeting – Tuesday 7 June 2016 to be held in the Meeting Room, Formby Library at 7pm
Members of the press and public are cordially invited to attend
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