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Formby Parish Council AGM Followed by the Ordinary Monthly Meeting

Notice of the Annual Meeting of the Formby Parish Council

Fpc-maroonThe Annual Meeting of the Formby Parish Council will be held at Formby Library, Duke Street, Formby on Tuesday 3 May 2016 at 7pm.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the Meeting as set out hereunder.

Claire Jenkins
Clerk to Formby Parish Council

Agenda

1.0 To elect a Chairman for 2016-17, who will then sign the “Declaration of Acceptance of Office”

2.0 To elect a Vice Chairman 2016-17, who will then sign the “Declaration of Acceptance of Office”

3.0 To receive apologies for absence

4.0 To receive declarations of interest

5.0 Public Forum (the meeting will be adjourned for this item)

6.0 To consider and approve the Minutes of the Meeting held on 5 April 2016 – (enclosed)

7.0 Matters of Report from Previous Meeting – for information only

8.0 To receive the retiring Chairman’s Annual Report

9.0 To appoint representatives to the following:

Central Sefton Area Committee

Sefton Area Partnership Local Councils

Sefton Rights of Way Group

Neighbourhood Plan Steering Group

Beachsafe 2016

Merseytravel Forum

10.0 To agree Cllrs roles for 2016-17 in respect of:

  • Finance Group
  • General Purposes Group
  • Environment Group
  • Planning

11.0 To resolve that the Council meets the criteria set out by the Secretary of State in Parish Councils (General Power of Competence) (Prescribed Conditions) Order 2012.

Note - At the time of the resolution the number of councillors elected at the last election, or subsequent by-election must equal or exceed two thirds of the total seats; the Clerk must hold one of two sector-specific qualifications: CiLCA or the level Four qualification from the University of Gloustershire and must have passed section 7 of CiLCA if pre 2012.

The Council must confirm its eligibility at every annual meeting after ordinary elections.

12.0 To approve the dates for the Annual Calendar of Meetings 2016-17 (enclosed)

13.0 Annual Return

13.1 To approve the annual governance statement section 1 (enclosed)

13.2 To approve the accounting statements section 2 (enclosed)

14.0 Update on the Draft Neighbourhood Plan/ Local Plan.

15.0 Planning Applications – Sefton’s weekly list email, also available on Sefton Council’s website.

16.0 To discuss and resolve the following:

16.1 To approve the purchase of replacement CCTV for the Village at a cost of £12,600 (see GP and Finance Group minutes)

16.2 To notify Cllrs of the expenditure of £490 for the topographical survey of the Chapel Lane roundabout as required to complete the feasibility study.

16.3 To approve the purchase of a flagpole and flags for the Memorial Garden at a cost of £929.

16.4 To approve the quote for planting of phormiums and ornamental grasses in the Memorial Garden at £527.80

16.5 To approve the quote topsoil/compost for Chapel Lane roundabout at £350+vat.

16.6 To approve the donation of £800 to the Formby little Theatre (Finance Minutes)

16.7 To approve the renewal of the Parish Council Insurance at a cost of £2,594.41

17.0 To authorise Payments (enclosed)

18.0 To receive the following reports – enclosed for information only

            Clerk’s report

            Environment Group minutes

            General Projects Group minutes

            Finance Group minutes

            Neighbourhood Plan Steering Group minutes

19.0 Date of Next Meeting – Tuesday 7 June 2016 to be held in the Meeting Room, Formby Library at 7pm

Members of the press and public are cordially invited to attend

 Any Comments or questions?

Use the comments link below or use Twitter

 


Candidates in the forthcoming local elections

Here's the list of candidates in Formby for the forthcoming local elections and those standing for election as the Police and Crime Commissioner.

 Sefton Council Elections

Surname First Name Party Ward
Doran [Doran] Alfred [Alf] Labour Party Harington
McCluskie Stephen Thomas Liberal Democrats Harington
Pitt Michael Ronald The Conservative Party Candidate Harington
Willis Richard Graham The Green Party Harington
       
McCann [McCann] Robert [Bob] Community Action Not Party Politics Ravenmeols
Hale [Hale] Timothy Royston [Tim] Labour Party Ravenmeols
Moore Wendy The Conservative Party Candidate Ravenmeols
Boardman [Boardman] Jean Catherine [Jean] UK Independence Party Ravenmeols


Police and Crime Commissioner


Surname First Name Party PCC Voting Area
Coyne John Bernard Cowan Green Party Police and Crime Commissioner
Kennedy Jane Elizabeth Labour Party Police and Crime Commissioner
Carubia Christopher David Vincenzo Liberal Democrats Police and Crime Commissioner
Burgess-Joyce David Robert The Conservative Party Candidate Police and Crime Commissioner

  Ballot Paper


Local Government Election Timetable

 It's the final day for the submissions of candidates names in the forthcoming local elections. 

Voting

 

Local Government Election Timetable

Timetable of Proceedings for

Thursday 5 May 2016

Publication of Notice of Election Thursday 24  March 2016
Nominations Period Commences  Tuesday 29 March 2016 10.00 am to 4.00 pm
Last time for receipt of Nominations  4:00 pm Thursday 7 April 2016
Withdrawal of Candidate   4:00 pm Thursday 7 April 2016
Appointment of Election Agents         4:00 pm Thursday 7 April 2016
Publication of Notice of Election Agents  4:00 pm Thursday 7 April 2016

Publication of Statements of Persons
Nominated                            

4:00 pm Friday 8 April 2016
Last Date for Registration to Vote  Monday 18 April 2016
Receipt of Postal Vote Applications  5:00 pm Tuesday 19 April 2016

Publication of Notice of Poll  

Tuesday 26 April 2016
Receipt of Proxy Vote Applications    5:00 pm Tuesday 26 April 2016
Appointment of Poll and Count Agents  Wednesday 27 April 2016

First Day to Issue Replacement

Lost Postal Ballot Papers 

Thursday 28 April 2016
Receipt of Emergency Proxy Vote Applications    5:00 pm Thursday 5 May 2016

Last Day to Issue Replacement Spoilt

or Lost Postal Ballot Papers

5:00 pm Thursday 5 May 2016
Election Day  7:00 am to 10:00 pm Thursday 5 May 2016
Return of Election Expenses    Friday 10 June 2016

 


Formby Parish Council Resolutions April 2016

During the course of a full year most Town and Parish Councils meet 11 times a year once a month.

Fpc-maroonBetween each cycle of the full Council meeting members attend regular sub-committee meetings. These smaller committees each concentrate on specific powers and responsibilities. Heir recommendations are then submitted to the full Council meeting for approval.

The resolutions and edited extracts from the sub-committee reports for tonight's meeting are set out below

8.1 To approve a quote of £225 to remove the soil from the planters on Elbow Lane and replace with new compost.

8.2 To approve the cleaning of the village pathways each month and to clean the notice boards, visitor information boards and the Roll of Honour Memorial 3 times per year, a total of £990 per annum.

8.3 To approve the introduction of Civic Awards and to hold a ceremony event – details enclosed in the GP group minutes.

PRIDE OF FORMBY AWARDS

Teacher of the Year

This award recognises a person whose teaching, leadership or mentoring has inspired others to achieve more in their education and career. Judges will be looking for either an individual or an organisation that has made a real difference in their students' lives within a Formby School either primary or secondary.

999 Award

To recognise a member or members of the police, fire, ambulance or coastguard who have gone beyond the call of duty. This may have been helping out in an emergency, saving someone’s life or preventing a scene deteriorating into a dangerous situation.

Carer of the Year Award

To recognise someone who either looks after, or helps to support, other people. It could be a family member at home, a friend or relative. They may run errands, do shopping, tidy homes and gardens, help to care for pets or simply pop round for a morale-boosting chat, and if part of their career, going above and beyond their job requirements.

Courage Award

Someone who has overcome adversity, experienced family tragedy, dealt with a huge challenge or tackled something completely new. Despite their situation they may have turned a negative into a positive to help others and make the community a better place.

Good Neighbour of the Year Award

Someone whose actions have had a positive impact on their neighbourhood or their actual neighbours. This may be through good deeds on a regular basis, or simply an individual whose community-minded attitude brightens up someone else’s day.

Fundraiser of the Year Award

Someone who is an amateur fundraiser, not necessarily raising the most money but using the most innovative or creative methods to do so in order to help others. It could be a one-off project or something they have done regularly over a number of years. This award is for individuals and will be split into two categories, junior, for under 16s and adult fundraisers.

Community Hero Award

Someone who helps to keep their local community ticking. This person will volunteer within the local community providing a service or filling the many gaps not provided by other organisations; they give up their time freely to ensure their local community is a better place.

Special Young Person of the Year Award

A young person, aged 18 or under, who has shown maturity beyond their years and whose attitude and actions makes them stand out from the crowd. This might have been coming to the rescue in an emergency, showing composure and compassion in a crisis, caring for relatives, or spearheading a relevant campaign.

8.4 To approve the introduction of a School Choir Competition to be held at the Formby Festival – details enclosed in the GP group minutes.

4.4 School Choir Competition

Cllrs agreed that the competition could be held on the Friday evening of the Formby Festival Weekend (15-17 July) and make use of the stage. Both a primary school and a senior school competition would be held. The shields/plaques range from £40 upwards, but could be used for many years with the winning school names being engraved on.

We could possibly provide medals to the children/ a runners up plaque. It was suggested that we might try and find a sponsor for the event for prizes such as book tokens for the winning schools. Beryl from the Formby Festival has offered to co-ordinate with the schools and organise the running order for the choirs on the evening.

We will need to start writing to potential judges.

It was agreed that this should be put to the Council for a resolution.

8.5 To approve the trial of a monthly market – details enclosed in the GP group minutes.

6.0 Monthly Market

Cllr Price reported on a meeting held with Denise Ryder and Steve Hughes, who manage Southport Market for Sefton. They would be interested in running the market for the Parish Council at no cost to the council. They would provide all the stands the traders require.

They suggest having the market weekly for 6 months. Friday is the suggested day as most of the better traders already have bookings for Saturdays. We should inform the retailers of our plans and include any who want to be involved.

This would be a general market selling food and general merchandise with 16-18 stands. There would be no need to close the road.

Cllrs agreed to put forward a resolution to the Council and to invite Denise Ryder to attend the next meeting of the GP group.

To view the full agenda and links to the original documents see the previous post: http://www.formbyfirst.org.uk/2016/04/formby-parish-council-agenda-april-meeting.html

 


Formby Parish Council : Agenda April Meeting

The Agenda for the next Formby Parish Council is set out below.

To read the sub-committee meeting minutes referred to in the agenda select the link at the bottom of the page. They are well worth the read and illustrate the full work undertaken by Council members.

Fpc-maroon
Formby Parish Council

30 March 2016                                                                                   

Notice of Meeting

All members of the Council are hereby summoned to attend the next ordinary Meeting of the Parish Council which will be held at Formby Library, Duke Street, Formby, on Tuesday 5 April 2016, at 7.00pm. 

Claire Jenkins

Clerk to Formby Parish Council

Agenda

1.0 To receive Apologies

2.0 To Receive Declarations of Interest

3.0 Public Forum (the meeting will be adjourned for this item)

4.0 To consider and approve the Minutes of the Meeting held on 1 March 2016 – (enclosed)

5.0 Matters of Report from Previous Meeting – for information only

6.0 Update on the Draft Neighbourhood Plan/ Local Plan.

7.0 Planning Applications – Sefton’s weekly list email, also available on Sefton Council’s website.

8.0 To discuss and resolve the following:

8.1 To approve a quote of £225 to remove the soil from the planters on Elbow Lane and replace with new compost.

8.2 To approve the cleaning of the village pathways each month and to clean the notice boards, visitor information boards and the Roll of Honour Memorial 3 times per year, a total of £990 per annum.

8.3 To approve the introduction of Civic Awards and to hold a ceremony event – details enclosed in the GP group minutes.

8.4 To approve the introduction of a School Choir Competition to be held at the Formby Festival – details enclosed in the GP group minutes.

8.5 To approve the trial of a weekly market – details enclosed in the GP group minutes.

9.0 To authorise Payments (enclosed)

10.0 Chairman’s Report        

11.0 To receive the following reports – enclosed for information only

            Clerk’s report

            Environment Group minutes

            General Projects Group minutes

            Finance Group minutes

            Neighbourhood Plan Steering Group minutes

13.0 Date of Next Meeting – Tuesday 3 May 2016 to be held in the Meeting Room, Formby Library at 7pm

Members of the press and public are invited to attend

FPC Complete agenda and supporting documents